The phase after the implementation phase, is the termination phase of the project. It is the final stage of the project, where deliverables are handed to the client, outstanding bills paid and unused resources appropriately disposed off (Wells, 2009).
There are four principal methods used to terminate a project, these are:
1 - Termination by Extinction
The project comes to an end because it has achieved its goals, if it has failed to achieve its goals or if it has been replaced with another project.
2 - Termination by Addition
The project was incredibly successful and comes to an end, however, the property, employees and equipment is transferred to a new branch of the organisation. Therefore, the critical factors that led to success in the previous project is continued on to another project.
3 - Termination by Integration
A successful project comes to an end, however, the resources used, such as equipment, personnel and property is redirected to the parent organisation.
4 - Termination by Starvation
The project has not achieved the goals that it set out to accomplish, and comes to an end because it has run out of resources, namely financial resources.
There are 9 common duties that a Termination manager must carry out:
Make sure that all tasks have been completed
Let the client know that the project has been finalised
Double check that all required documentation has been finalised. This includes the projects final report and an evaluation of the project deliverables.
Ensure that outstanding bills have been paid and that all monies due have been received
Resources, such as equipment, personnel and materials must be appropriately reassigned
Ensure that the legal team is aware of the projects end and that all legalities are finalised
Decide which records are necessary and should be stored
Let the client know if there are any maintenance or product support requirements. Assign responsibility for these supports and decide on how the supports will be delivered
Oversee the closing of the projects financial statements
The Final Report lets everyone involved in the project know how the project performed. The purpose is to record what was delivered, evaluate the project in terms of quality and to assess the budget and schedule performance (Clarizen, 2017).
The final report must include:
The projects performance
The projects administrative performance
Organisation structure
Both the administrative and project teams
Techniques used by the project manager
The primary purpose of the Final Report is to learn about what went wrong during the project and how this was overcome and to learn what went right and why it it. The knowledge and experience gained from this will help to improve future projects.
The overall structure of your blogs impressed me (including this one), something I didn't mention earlier.
Well done
Kind Regards
Povilas
Dear Fiona, really enjoyed reading this Blog. You touch on all the factors that have to be taken into account, including the elements of the Final Report by teh Project Manager - explained very well. Well done. Take care . Best wishes. Caroline.